As required by State statute the Morton Grove Public Library annually produces a new budget to guide operations and services for the next year. Like the Village the Library operates on a calendar year fiscal cycle. The BUDGET NOTES document is produced to provide a simple narrative explaining each line item and, if appropriate, data on any change compared to 2006. Generally a large document like this is not published to a blog. However, I feel the importance out weighs the negatives.
How to read this document.
The budget is divided into two main sections - REVENUES and EXPENSES. REVENUES is further divided into line items each with a name and number such as "Replacement taxes - 3110". The name is just that while the number corresponds to the account number in the Library's financial system.
EXPENSES, because it covers a much larger number of items, is first divided into broad categories of spending - PERSONNEL and then into line items each with a name and number. For some categories the total is given instead of an amount for each line item.
MORTON GROVE PUBLIC LIBRARY
FISCAL YEAR 2007
BUDGET NOTES
REVENUES
Property tax receipts - 3100
$2,406,099
Set after necessary expenditures and other revenues
are projected. A 7.5% increase compared to 2006.
Replacement taxes - 3110
$20,000
Allocated by Village according to state statute; tax is
replacement for the personal property tax of 1976.
No change from 2006.
Fines - 3200
$24,000
Fees for overdue materials. No change from 2006
Lost Materials Payments - 3210
$2,800
Fees for non-returned materials. No change from 2006
Photocopy/Printing Receipts - 3800
$4,500
Fees for patron photocopies and computer printouts. No change from 2006
Miscellaneous Income - 3900
$0
Includes non-resident fees, determined by state formula. MGPL calculated fee for 2006-2007 is $273; account also includes fees for computer disks; replacement library cards. No change from 2006.
AV Rental Receipts - 3910
$1,200
Fees for rental of videos and DVDs ($1 for 1 wk. circulation) to non-residents. Changed from $15,000 in 2006. The application of this fee to resident borrowers was stopped in 2006.
Grants - 3920
$ 27,500
Includes per capita grant estimated at $1.25 per capita, allocated by the Illinois State Library. The typical grant amount is in the $28,000 range. For 2007 these funds will be used for two part time positions, one professional in Youth Services and one non-professional to assist with programs and public relations.
Interest Income - 3930
$56,192
Projected returns on funds deposited in Illinois Funds and other financial institutions. Increased from 2006, $31,192.
Book Sale Receipts - 3940
$4,000
Revenue from book sale conducted by library volunteers. No change from 2006.
EXPENDITURES
PERSONNEL
Total Salaries: $1,335,072
Includes $51,349 for salary increase (4%).
Professional Salaries - 4010
Salaries for full time professional staff. 12 FTE. Decrease from 2006, $15,318.
Support Staff - 4020
Salaries for part time staff. 17.3 FTE; 35 employees. Includes salaries of two part time staff from Per Capita Grant at $12,698 each ($25,396). Includes one new part time Reference librarian. Increase from 2006, $21,619, due to grant positions. Add one part time reference librarian, $16,00 with reallocated funds from 2006.
Custodial Staff - 4030
Salaries for Full time and part time custodial staff. 3.29 FTE; 4 employees. Decrease from 2006, $2,303.
Retirement - 4050
$125,000
Includes participation in retirement plan with the Village of Morton Grove or the Illinois Municipal Retirement Fund (IMRF). Decrease from 2006, $35,280.
Health Insurance - 4060
$220,484
Based on broker’s projection, PPO and HMO coverage for 20 employees. Increase from 2006, $25,477.
Long Term Disability - 4070
$2,200
Coverage included as part of Village of MG plan for 22 full-time employees. No change from 2006.
Life Insurance - 4080
$2,182
Coverage for 22 participants. Increase of 5% from 2006, $104.
PATRON MATERIALS & SERVICES
Total Books: $155,000
Books--Adult - 5010
Books–Youth Services - 5011
Fiction, nonfiction, reference and other print materials for Adult and Youth Services. Decrease from 2006, $17,000.
Downloadable Books – 5012
$4,100
Includes MyMediaMall, AskAway (24 hr. Reference), Digital Past, NorthStarNet and E-Books Access charges. In 2006 this line included only MyMediaMall. Decrease from 2006, $1,900.
Periodicals - 5020
$28,700
Added publications balanced by dropped and ceased publications, allows for new titles while maintaining same spending level. Decrease from 2006, $1,500.
Total Audiovisuals: $50,700
Adult - 5030
Includes audiobooks on CD and MP3 audiobooks and popular and classical music CDs. No change from 2006. Add $2,500 for PlayAway audio books.
Youth Services - 5031
Includes CD-ROMS, compact discs, kits, audiobooks and Circulating video games. Increase from 2006, $1,000. Add $2,500 for PlayAway audio books.
Microforms - 5050
Includes ongoing filming of current issues of MG Champion by Illinois State Historical Library; and microfilming of Time magazine. Decrease from 2006, $600.
DVDs - 5100
Expenditures for VHS and DVD movies. Circulating video games for Teen collection. Decrease from 2006, $1,500.
Total Programs: $34,500
Adult - 5300
Includes funding for entertainment & educational programs, computer training programs and summer reading programs; incentives, prizes, consumables/refreshments, and teen activities. Decrease from 2006, $2000. Add $2,000 to restore to 2006 level.
Youth Services - 5301
Includes funding for special outside presenters, prizes and refreshments. No change from 2006. Add $2,000.
Photocopier Acquisitions & Maintenance - 5400
$12,000
Reflects contractual leasing costs and supplies for 3 copiers. No change from 2006.
Computer System - 6090
$51,163
Includes SIRSI annual maintenance; LAN maintenance; various software upgrades; computers replacements. Decrease from 2006, $9,837.
Database Access Charges - 6300
$77,396
Includes funding for OCLC’s international bibliographic database and various reference databases. Decrease from 2006, $3,203.
OPERATIONS
Total Maintenance: $72,000
Building & Grounds Maintenance - 7010
Includes expenditures for elevator maintenance, exterminator, emergency services, electrical, landscaping, plumbing, janitorial/cleaning supplies, snow removal, carpet cleaning, parking lot and leased parking. Increase from 2006, $4,000.
Equipment/Machinery Maintenance - 7030
Includes contractual maintenance of HVAC system, alarm system, sprinkler system, car, and fire extinguishers. No change from 2006.
Equipment/Furniture Acquisitions - 7040
$32,000
Includes expenditures for miscellaneous equipment and office furniture, shelving, office chairs, etc. Decrease from 2006, $3,000. Add $5,0000.
Utilities - 7060
$18,700
Includes water and gas expenses. Increase of 10% from 2006.
Insurance - 7080
$35,462
Includes multi-peril package and worker’s comp. Increase of 10% from 2006.
Library Supplies - 8000
$28,000
Includes expenditures for office supplies (stationery, pens, binders) and library supplies such as book covers, labels. No change from 2006. Add $4,000.
Telephone - 8010
$12,500
Includes costs for key telephone system ISDN line; 2 business lines; long distance; 1 cellular phone. Increase from 2006, $1,500.
Postage - 8020
$11,000
Includes mailing of newsletter and various public information items, such as correspondence, overdue notices, MatchBook, etc. No change from 2006.
Printing - 8030
$33,000
Reflects costs for newsletter and printing of data mailers, new service brochures, etc. Increase from 2006, $5,000.
Continuing Education/Meetings - 8050
$19,000
Includes funding for various meetings/conferences–NSLS sponsored CE, ALA Conference/ Chicago, PLA Symposium, Reaching Forward Conference, Illinois Library Conference, and SIRSI SuperConference. No change from 2006. Add $4,000.
Memberships - 8080
$6,000
Includes institutional, trustee and administrative memberships in library associations, LACONI, and the MG Chamber of Commerce. Increase from 2006, $2,000.
Professional Services - 8130
$15,000
Includes funding for financial assistance; payroll services and increased legal counsel. Increase from 2006, $1,000. Add $4,000.
Consultant Services - 8140
$24,000
Includes funding for actuary and misc. consulting. No change from 2006. Add $14,000 to fund special projects..
Miscellaneous - 8150
$500
No change from 2006.
Facilities Planning/Building - 8160
$30,000
Reserve for building renovation and/or new construction. Not paid from levy.
Reserve for Extraordinary & Emergency Expenditures - 8170
$33,000
Decrease from 2006, $10,000. Add $3,000.
SPECIAL TAXES
FICA - 9010
$105,237
Social Security/Medicare contributions. Increase from 2006, $859. Add $1,000.
Annual Audit - 9020
$4,000
No change from 2006.
Tort Liability - 9030
$17,000
Includes auto, directors & officers, umbrella and surety bond coverage. No change from 2006.
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